Client Portal

Abusix GmbH including all of its affiliates (collectively, “Abusix” or “We”) respects your privacy and is committed to protecting it through our compliance with this Candidate Privacy Policy (“Privacy Policy”). This Privacy Policy describes the types of information we may collect from you or that you may provide when you apply for a job and our practices for collecting, using, maintaining, protecting and disclosing that information. In case of questions relating to this Privacy Policy or our handling of your data please get in touch with us at [email protected].

1. Responsible body and data protection officer

The responsible body according to Art. 4 European General Data Protection Regulation (“GDPR”) is Abusix GmbH, Kaiserstr. 142-144, 76133 Karlsruhe, Germany (hereinafter referred to as “we” or “us”). According to Art. 77 GDPR, you have the right to submit an appeal regarding the processing of your person-related data at Abusix. In such a case, please reach out to our data protection officer at [email protected].

2. Collection of personal data

We collect personal information you provide to us, e.g.: your name, address, email address and phone number; personal information on your CV/resume or other materials you submit to us, such as your work, professional and educational background and interests, submissions or test results; your salary and job expectations, information about your work permit or visa status.

We also obtain personal information from other sources about your performance or conduct, e.g. from social media platforms (e.g. LinkedIn) where you publish your profile, from references, persons who refer you, or former employers, academic institutions, professional organizations and/or agencies.

3. Purpose of processing personal data

We collect and process the personal data about you in order to process your application and assess your application against our open positions. Once we receive your personal data in connection with a specific vacancy, your data will be processed exclusively for purposes related to your interest in current or future employment with us and the processing of your application. In the phase of deciding whether to establish an employment relationship with you, we as your potential employer have an interest in ensuring that you have the necessary professional competence and personal suitability for the vacant position. Failure to provide us with your personal data will result in our inability to process your application.

4. Recipient of personal data

We use Service Providers to process your personal data. We choose them with due care to make sure that your data is properly stored and handled.

For our application management we use the services of Lever, Inc., a cloud services provider located in the United States of America. For this purpose, your data is being stored and processed on servers of Lever, located in the USA. Please see their Privacy Policy here: https://www.lever.co/privacy. Lever, Inc. has subscribed to and will comply with the EU-U.S. Privacy Shield Framework and the Swiss-U.S. Privacy Shield Framework. To view the certification, please visit www.privacyshield.gov.

At Abusix, during the application process, access to your data will only be granted to persons who make the concrete hiring decision or are significantly involved in this decision. These persons usually include employees of the HR department and superiors, and in some cases also specialist managers. We may also share your application with other Abusix affiliates or persons in charge of departments with vacancies or other functional areas that fit your applicant profile. All employees entrusted with data processing are obliged to maintain the confidentiality of your data.

Should other persons (e.g. Service Providers or Official Bodies) also have access to your data, this is always on the basis of a contractual declaration of confidentiality and/or a data processing agreement or on the basis of legal or official obligations.

5. Storage period

In case your application is successful, your data will be used further in the recruitment process. If we are unable to offer you employment, we will retain the information you provide to us for a period of max. six months after any rejection, in order to respond to questions relating to your application and rejection. This does not apply if legal provisions prevent deletion, if further storage is necessary for the purpose of providing evidence or if you have expressly agreed to longer storage.

6. Legal basis of the processing

The legal basis for processing the personal data that you provide to us is in Germany Art. 26 para. 1 sentence 1 BDSG and in other countries of the European Economic Area (“EEA”) Art. 6 para 1 sentence 1 lit b) or f) GDPR.

In cases where you provide us with sensitive information, we process this information on the basis of Art. 9 para. 2 lit b) GDPR.

If we are unable to offer you employment, we keep your applicant data beyond the duration of six months only if you have expressly agreed to this. Legal basis in this case is Art. 6 para 1 sentence 1 lit a) GDPR. In case you have sent us a general application which does not refer to a specific vacancy, the same legal basis applies.

We point out that the given consent is freely revocable at any time in accordance with Art. 7 para. 3 GDPR by sending an email to [email protected]. Such a revocation does not affect the lawfulness of the processing, which has been carried out until revocation on the basis of the consent.

7. Your rights

As a data subject, you have the right to assert the following rights against us:

In all other respects, our general data protection policy applies, available at https://www.abusix.com/privacy-policy.